Policies and documents
General Administration & Community
Standing Orders
This document explains the rules by which St Agnes Parish Council operate and how we undertake decision-making.
Freedom of Information Policy
This policy outlines how the Council complies with Freedom of Information Act.
Meeting Calendar 2025/26
A full list of planned Council and Committee meetings May 2025 – May 2026.
Please note, the Schedule is subject to amendment throughout the year.
Co-Option Procedure
The preferred option to fill a Councillor vacancy is via election. However, if a By-Election is not called, Co-option is the process by which the
Parish Council selects a new Councillor to fill a casual vacancy by way of an agenda item at a Full Council meeting. This Co-option procedure details the process to be followed.
Handling Complaints
Procedure for handling complaints to address any concerns of the public.
Certificate of Recognition Form 2025
Form for nominating people to receive a Certificate of Recognition – deadline 25th April 2025
Grants Policy
This policy outlines how and why St. Agnes Parish Council award grants, who is eligible to apply and what can be funded.
Publication Scheme
Information Commissioner’s Office model publication scheme. It may be adopted without modification by any public authority without further approval and will be valid until further notice. The publication scheme commits an authority to make information available to the public as part of its normal business activities.
Social Media Policy
This policy ensures responsible, respectful, and lawful social media use by Councillors, staff, and all council participants in both official and personal capacities.
Guidelines for broadcasting or using social media at Council meetings
The right to record, film and to broadcast meetings of the Council is legally established. This guidance is in addition to the rights of the press and public to attend such meetings.
General Risk Assessment
Detailing the checks the Council have in place to manage and control risk.
Community Project Form
Please complete if you have an idea/project you would like the Council’s Community Program Committee to consider. Include as much detail as possible (examples; possible contractors and known costs). Submit to the Clerk no later than 10 working days before the next Community Program Committee meeting (meeting calendar) clerk@stagnes-pc.gov.uk
Grant Form
Form for eligible organisations to use to apply for grant funding; to be completed in conjunction with the Grants Policy.
Data Protection & Retention Policy
Youth Strategy
Sets out how the Council will support children and young people in the Parish by promoting inclusivity, fostering personal and educational development, encouraging community involvement, and creating a safe, enjoyable environment that enables them to thrive and succeed.
Privacy Notice
This Notice explains how the Parish Council processes and stores your personal information in compliance with the law.
Trelawny Rd Parking Order 2021
This document details the Parking Order made for Trelawny Rd car park, St Agnes.
Finance
Financial Regulations
Internal Control Policy
Procedure for Councillors to follow when checking administrative and financial practices of the Council.
Asset Register
A list of the Council’s assets of a value over £250.
Budget 2025/26
The Council’s planned expenditure and income for 2025/26 broken down into sub-headings.
Investment Strategy
Detailing the Council’s approach to managing and investing reserve funds.
Asset Register & Disposal Policy
This Policy outlines the Council’s approach to the recording and management of assets.
Reserves Policy
This policy outlines the framework for determining, reviewing, and managing both general and earmarked reserves.
Community Infrastructure Levy Reports
Details of the CIL received and spent by the Council.
Planning
Planning Correspondence
This document outlines how correspondence from the public regarding planning matters will be processed.
Housing needs survey report 2022
The full report after conducting a survey of local housing need in 2022.
Disagreeing with Cornwall Council
Policy explaining the steps taken when receiving a ‘5 day protocol’ notice due to conflicting opinion on a planning application.
Housing needs statistics 2022
Showing detailed local statistics following the conducting a survey of local housing need in 2022.
Planning Inspectorate Appeal
This document explains the procedure the Council will follow when contacted about a Planning appeal.
Pre-application Discussion Policy
Sets out how someone who is proposing development can engage with the Parish Council as a statutory consultee before submitting a planning application to Cornwall Council.
Personnel
Code of Conduct
Health & Safety Policy
This establishes standards at work and distributes responsibility across the Council.
Health & Safety Handbook
Contains the health and safety information required to comply with the Council’s Health and Safety Policy.
Organisational Chart
This Chart displays all Parish Council staff roles/levels and the Full Time Equivalent (FTE) hours for each position.
Civility & Respect Certificate
Certifying the Council’s commitment to the nationwide Civility & Respect pledge.
IT Policy
This policy outlines the guidelines and responsibilities for the appropriate use of IT resources and email by Councillors, employees, volunteers, and contractors.
Employee Handbook
The Employee Handbook sets out all the Council’s HR policies, which apply to staff, volunteers, contractors and, in some cases, Councillors.
Officer Member Protocol
This outlines how officers and Councillors should best work together effectively.
Library
Safeguarding Policy (Library)
A policy designed by Cornwall Council (adopted by the Parish) addressing Library Safeguarding.
Wi-fi Acceptable Use Policy (Library)
A policy designed by Cornwall Council (adopted by the Parish) addressing WiFi acceptable use.
Public Library Byelaw
Made under Section 19 of the Public Libraries and Museums Act 1964, covering all public libraries in Cornwall
Volunteer Policy (Library)
A policy designed by Cornwall Council (adopted by the Parish) addressing Volunteering.
Unreasonable Behaviour (Library)
A policy designed by Cornwall Council (adopted by the Parish) on Unreasonable Behaviour.
Information Governance (Library)
A policy designed by Cornwall Council (adopted by the Parish) on Information Governance.